Shrine Club Bylaws

By-Laws of the
Amended January 2016

        1. NAME:
          The name of the unincorporated association is The South Shore Shrine Club, hereinafter referred to as “The Club”.
        2. OBJECTS:
          The Club is to support Philae Temple and to promote good fellowship among members of the A. A. O. N. M. S., be under the jurisdiction of the Potentate of Philae temple who may, if in his opinion, The Club or its means are being used by the members for improper purposes, suspend these By-Laws and conduct the affairs of The Club for such time and for such purposes as the circumstances prevailing warrant, and conduct its affairs. These By-Laws and any amendments thereto will be effective only after the same have received the approval of the said Potentate.
        3. MEMBERSHIP:
          Any Noble in good standing of any Temple of Imperial Council A. A. O. N. M. S., residing within the boundaries of the counties of Lunenburg, Queens and Shelburne, Nova Scotia, is eligible to apply for membership in The Club.
        4. DUES:
          Each member is required to pay such annual dues as are determined from time to time by majority vote at the Annual Meeting (Nov). A member is automatically suspended from membership when he is in arrears of dues for two years, the same being payable the first day of January. A suspended member may be reinstated upon payment of all arrears and a majority vote of the members present and voting at any regular meeting of The Club.
          The members shall, at the Annual Meeting (Nov), elect the following Officers: President, 1st Vice-President, 2nd Vice-President, Secretary and Treasurer. The officers, with the Immediate Past President, are each full voting members of The Club’s executive and shall carry out such duties assigned to them from time to time by the general membership. When a vacancy occurs, the members shall elect another member to fill the vacancy at the next regular meeting following the date of the occurrence of the vacancy.
        6. DUTIES:
          1. The President shall
            1. Act as Chief Executive Officer.
            2. Preside at all meetings.
            3. Appoint all Standing Committees for the term of one year.
            4. Have a general supervision of the affairs of The Club.
            5. Appoint pro-tem Officers, and
            6. Have such other powers and duties as may properly belong to that office.
          2. The Vice-President shall assist the President and perform the duties of the President in his absence, the 1st Vice-President having prior duty therefore.
          3. The Secretary shall
            1. Give notice of all meetings to the members.
            2. Keep a record of all proceedings.
            3. Collect dues and give receipts and pay them to the Treasurer for his receipt.
            4. Keep all records and books of account.
            5. Be custodian of the Seal, and
            6. perform such other duties as pertains to the office and as required of him.
          4. The Treasurer shall
            1. Receive, keep and account for all money and other personal property.
            2. Make all payments and disbursements.
            3. Deposit all funds received in such chartered bank or trust company as designated by the membership. and,
            4. Provide a financial report to each meeting and a complete and detailed financial statement for members at the Annual Meeting (Nov).
        7. AUDIT:
          The Club shall annually appoint two members of appropriate experience to examine all books and accounts pertaining to The Club and report in writing of such examination to the Executive for presentation to the members at the Annual Meeting (Nov).
        8. COMMITTEES:
          The Standing Committees are:

          1. Hospital
          2. Sick and Visiting
          3. Public Relations
          4. Membership, and
          5. Ways and Means.

          The Club may appoint such other committees for such duties as required.

        9. FISCAL YEAR
          The calendar year is the Fiscal Year.
        10. MEETINGS:
          1. Regular meetings are to be held on the first Monday of each month except September, when that meeting will be held on the second Monday. In the event of a public holiday or special circumstance, whereby the President, or in his absence, the Vice-President in charge, is of the opinion that the meeting should not be held, he may reschedule the meeting and cause notice to be given.
          2. The Club does not meet in January, February or March. | (am 2016)
          3. Special meetings may be called at any time, on at least three days notice, orally or written, to the membership by the President or Vice-President or, his receiving a written request signed by at least ten members stating the reason for such action, by the Secretary. Only such matters as set forth in the notice may be concluded at that meeting.
          4. The Annual Meeting and Election of Officers is the November meeting.
        11. ORDER OF BUSINESS:
          As nearly as practicable and at the discretion of the President or in his absence the Vice-President in charge, the following shall be the order of business at all regular meetings of The Club.

          • Opening
          • O Canada
          • Pledge of Allegiance
          • Minutes
          • Correspondence
          • Bills and Receipts
          • Treasurers Report | (am 2016)
          • Sickness and Regrets
          • Old Business
          • Committee Reports
          • New Business
          • Open Discussions
          • Closing Prayer
        12. MEDIA RELEASES:
          The approval of the President or his designated representative is required before any release of items to the media.
          In the event of dissolution of The Club, its assets and records vest in and become the property of Philae Temple.
        14. AMENDMENTS:
          These By-Laws may be amended at any regular meeting by a two-thirds vote of the members present and voting, provided that notice of the wording of the proposed amendment and the name of the member proposing the amendment to be made. (It is clearly understood, as above stated, that no amendment is of effect until approved by the Potentate of Philae Temple.)
These By-Laws were accepted by The Club by majority vote on September 10, 2007 and approved by the Potentate of Philae Temple, Illustrious Sir Jim Mitchell, in October, 2007.

The amendment (am 2016) was accepted by the club by majority vote on December 7, 2015.